Privacy Information Notice
At Gene S. Whitehead/Simple Theology, Messy Life, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and what choices you have. It relates to all our business activities, not just this website.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our services, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email using the form on the contact page.
Date: 4th May 2018
Next Review Date: 4th May 2019
Author: Gene S. Whitehead
This privacy information notice and privacy policies apply directly and entirely to the following URL’s: genewhitehead.com and simpletheologymessylife.com.
Privacy Information Policy
1. Who are we?
We are Simple Theology, Messy Life, a website and blog founded and led by Gene Whitehead providing sound Biblical teaching and encouragement in the following forms, but not limited to, blog posts, studies, images, and downloads.
2. How do we collect information from you?
We obtain information about you when you contact us to inquire about our articles, services, and when you use this website. We also collect information from you if you leave a comment on the blog, use the contact form, or sign up to receive updates.
3. What information do we collect & how is it used?
We collect information to allow us to fulfill requests and inquiries by our readers. We also collect your information (email address) if you leave a comment on our blog, use the contact form, or sign up to receive updates.
3.1 Sensitive data
We do not gather sensitive personal data (e.g. health, genetic, biometric data; racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sexual orientation, and criminal convictions). We will never have access to any such information unless you willingly disclose such information. We expressly request that you do not provide any such sensitive data to us.
3.2 Children’s information
Our services are not directed to children under 13. If you learn that a child under 13 has provided us with personal information without consent, please contact us.
3.3 Third Parties
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
We may pass your anonymous information to third party service providers who we have engaged for the purpose of completing tasks and providing services to you (for example, we provide your contact details to MailChimp, the email management company we use to send updates to you when you subscribe). We disclose only the personal information that is necessary to deliver the service.
We also use a number of 3rd party services to help us fulfill our responsibilities and obligations – for example, our computers are backed up using a 3rd party automated service called UpdraftPlus Backups. These 3rd party services are listed in full below in section 3.4; we have verified that these 3rd party services are GDPR compliant (or are working towards GDPR compliance), and are certified under the EU-US Privacy Shield Framework (or are working towards certification) where these organizations are based outside of the EU.
The following table outlines the personal data we collect and for what purpose. The table also outlines the 3rd parties the data is processed by or shared with, and how long the data is stored for:
|Name||What||Legal Ground||Purpose||3rd Parties||Data Retention|
|Prospect, client & supplier contact information||Contract||To allow initial and ongoing contact with prospects, clients, suppliers, etc.||MailChimp, Ninja Forms||Until request for deletion.|
|Blog Comments||Website commenter name, email address and website||Legitimate interests||To allow website users to comment on and discuss blog posts, or ask questions.||Held within WordPress database, hosted with Varial Hosting.
||Until request for deletion. To maintain flow of conversation comments may not be deleted on request, but all personally identifying information will be removed.|
|Backup||Backup of this website and all contents herein on local and cloud drives||Contract||Cloud backup to ensure business continuity in the event of hardware failure.||Varial Hosting, UpdraftPlus Backups, Google Drive
||Until request for deletion|
|Analytics||Website visitor behavior (anonymized – full IP address is NOT stored)||Legitimate interests||To analyze popular content, website performance, etc – so we can further improve.||Google Analytics||26 months|
|Server Logs||IP address||Legal obligation||To help prevent DoS (Denial of Service) attacks; for website security and diagnostics.||Varial Hosting
||Server logs are stored for 30 days. Each previous month’s archived logs are removed from the home directory at the end of each month.|
|DNS Log Data||IP address, system configuration information, etc||Legitimate interests||Cloudflare provides DNS, web optimization and security services for our website||Cloudflare||Stored indefinitely|
4. Controlling your information
You have certain rights concerning the information we hold about you, as defined under the General Data Protection Regulation (GDPR). If you wish to exercise these rights, please contact us.
4.1 Requesting a copy of your information
You may request a copy of any data we hold about you. Upon request, we will provide a CSV file (which you may open in a program such as Microsoft Excel) containing the personal data we hold on record about you. We reserve the right to require a payment of $10.00 USD and 7-10 days for accessing the requested information.
4.2 Updating or correcting your information
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please contact us so we may correct our records.
4.3 Automated decision making / profiling
We do not use any personal information for automated decision making or profiling; your data is not subject to automated decision making or profiling.
5. Use of ‘cookies’
Cookies are small pieces of information that are stored on your computer or mobile device when you visit a website.
Google Analytics: Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and what content is most popular. This helps to ensure that our website is responding to your needs in the best way possible.
WordPress Comments: When you leave a comment on our blog, three cookies are set to store your name, email address and website. This is so that if you wish to leave another comment, you won’t have to re-type this information.
We take security seriously. Our internal data security practices detail the steps we take to safeguard and secure the information we collect. These steps include but are not limited to data minimization, password best practices, security best practices concerning devices (PCs, laptops, mobile devices), online accounts, website hosting, physical access and storage, and training and accountability on data protection.
7. Data Breaches
Our data security practices include a clear process for handling a personal data breach, should one occur. Where appropriate, we will promptly notify you of any unauthorized access to your personal information.
If you wish to raise a complaint on how we have handled your personal information, you can contact us directly and we will investigate the matter.
Summary of personal data collected for the following purposes and using the following services:
Google Analytics with anonymized IP
Personal Data: Cookies and Usage Data
- Content performance and features testing (A/B testing)
Personal Data: Cookies and Usage Data
- Managing contacts and sending messages
Ninja Forms and MailChimp
Personal Data: email address
- User database management
Gene S. Whitehead
Direct contact form